Legislative monitoring
Employment Law and Policy Monitoring for SMEs
Employment law keeps moving after your handbook goes live. At least every 90 days, PolicyPilot checks your policies against relevant UK legislative developments. We show you what changed, why it matters and which policies may be affected. You decide how to respond.
PolicyPilot identifies what may need attention. You decide what action to take.
Handbook Legislative Health
Example92%
- 34 policies current
- 3 need review
- 1 action required
- Last checked
- 12 days ago
- Next review
- In 78 days
Action required Sickness Absence Policy
A confirmed change to statutory sick pay takes effect on a set date. Consider reviewing your waiting-days wording.
Source: GOV.UK
A recommendation for you to review. Not a guarantee of legal compliance.
Step by step
From a change in the law to a decision in your handbook
- 01
Track changes from official sources
PolicyPilot keeps a list of UK employment-law changes within its monitoring scope. Each change is checked against official sources and approved before it is used, with suggestions picked up from GOV.UK announcements.
- 02
Label each change clearly
Every change is marked In force, Confirmed forthcoming or Proposed. Legal dates are shown only where an official source confirms them.
- 03
Check your own policies
At least every 90 days, PolicyPilot compares the wording of each policy in your handbook with each relevant change. Your policies are checked separately from the PolicyPilot templates, because your wording may differ.
- 04
Recommend what to review
Where a change may affect a policy, PolicyPilot creates a legislative recommendation: what changed, why it matters, which policies may be affected, the legal date and the official source.
- 05
You decide
You update the policy through your normal review and approval steps, or mark the recommendation as Not applicable with a short reason. Every decision is kept in its history.
Sources
Official sources only
Legislative recommendations are based on GOV.UK, legislation.gov.uk, other official government publications, and ACAS where it explains legislation, statutory Codes of Practice or confirmed legal changes. Every recommendation links to its source.
Legal status
In force
The change has already taken effect.
Confirmed forthcoming
The change is confirmed and takes effect on a later date.
Proposed
Under consultation or still going through Parliament. It may change or never happen, so it is never treated as a legal requirement.
Handbook Legislative Health
What the figure means
Handbook Legislative Health shows the outcome of the latest review. The percentage is the share of your policies that are Current or Watching. Proposed changes never lower it, while policies needing review, needing action or not yet checked do.
It is a quick view of what may need attention, not a measure of legal compliance.
- Current
No outstanding confirmed legislative issue was found in the latest review.
- Review required
A confirmed forthcoming change may affect the policy. Review it before the date shown.
- Action required
The change is already in force, or its date has passed, and the recommendation is still open.
- Watching
A proposed change may affect the policy. It isn't law yet, so no action is needed.
- Not yet reviewed
The policy hasn't been checked yet, or it has changed since the last check.
Legal date
When the change takes effect, shown only where an official source confirms it. Otherwise PolicyPilot says the date isn't confirmed yet.
Recommended review date
A PolicyPilot suggestion for reviewing in good time. It isn't a statutory deadline.
One reminder before the date
If a confirmed legal date is a month away and affected policies still need review, you get one reminder.
Acting on a recommendation
Your normal workflow, nothing automatic
- 1Open the recommendation and the affected policy.
- 2Create a new draft without changing the version employees currently see.
- 3Take it through review, approval and publication as usual.
- 4Decide separately whether employees need an Employee Update.
- 5Mark the recommendation resolved and compare the wording before and after, side by side.
What legislative monitoring isn't
- It isn't legal advice, and it doesn't certify that a handbook is legally compliant.
- It never rewrites, publishes or withdraws a policy by itself.
- It only covers legislation within its monitoring scope. A policy isn't flagged just because its wording could be clearer or good practice has moved on.
- It never emails employees about legislative reviews.
Questions
Common questions
- Can we check our handbook before the next 90-day review?
- Yes. You can run a legislative check from Handbook Legislative Health once a day, for example after editing several policies.
- What happens if a check can't finish?
- The previous result stays visible with its date, so you always know when your handbook was last checked.
- Who is told when something is found?
- The people with an HR Administrator account get one combined email when a review finds something new or a legal date changes, however many policies are affected. The details stay inside PolicyPilot.
- Do employees see any of this?
- No. Legislative recommendations are only visible to you and the other administrators in your organisation. Employees only see policies once you have approved and published them.
Keep your handbook current after launch
Request a demonstration, or email policypilot@willerbyhill.co.uk to see how legislative monitoring would work for your organisation.