Features
PolicyPilot HR Compliance Features
A practical HR compliance workspace for SMEs. See what needs attention across your handbook, policies, legislative changes and workplace risk assessments, and keep a clear record of every decision.
PolicyPilot handles the administration. You stay in control of the decisions.
Needs your attention
Example- To complete
Company details to complete
4 details used by your policies
- Ready
Policies ready to approve
12 policies · approve together
- Action required
Legislative recommendation
Sickness Absence Policy
- Action required
Harassment risk assessment
Client entertainment · 1 action due
- Review due
Risk assessment review due
Field sales team · in 3 weeks
40
policies
38
published
5
Must Read
01 · Live handbook
Manage your policies and communicate them to employees.
Bring your handbook into PolicyPilot, keep every policy's versions and approvals in one place, and publish updates employees can actually find.
- — Upload your handbook or start with templates
- — Review and approve policies, individually or together
- — Publish a searchable handbook for employees
- — Track who has read and acknowledged what
Read how to review an employee handbook, with a printable checklist
Policy Bank
Example- Annual Leave Policyv4 · Published
- Hybrid Working Policyv1 · Awaiting approval
- Sickness Absence Policyv3 · Draft update
- Code of Conductv6 · Must Read
Employees keep seeing the published version until you approve the update.
02 · Legislative monitoring
See what may have changed and what might need your attention.
At least every 90 days PolicyPilot checks your policies against relevant UK legislative developments from official sources and shows you which policies may need review.
- — What changed and why it matters
- — Which of your policies may be affected
- — Implementation dates where confirmed
- — Your Handbook Legislative Health
Handbook Legislative Health
Example92%
- 34 policies current
- 3 need review
- 1 action required
- Last checked
- 12 days ago
- Next review
- In 78 days
Action required Sickness Absence Policy
A confirmed change to statutory sick pay takes effect on a set date. Consider reviewing your waiting-days wording.
Source: GOV.UK
A recommendation for you to review. Not a guarantee of legal compliance.
03 · Guided risk assessments
Work through risks, controls and actions without starting from a blank page.
Answer straightforward questions about how your people work and PolicyPilot builds a suggested sexual harassment risk assessment, including third-party risks, for you to review.
- — Suggested risks based on your answers
- — “Why has this been suggested?” for every risk
- — Actions with owners and dates
- — Review dates and reminders
Harassment risk assessment
Example| Activity | Risk | Existing controls | Initial risk | Further action | Owner | Residual risk |
|---|---|---|---|---|---|---|
| Customer-facing employees | Employees may experience inappropriate comments or behaviour from customers at the counter or by phone. |
| 9 MODERATE | Make clear employees can end an interaction and how to report it | Operations Manager | 4 LOW |
| Client entertainment | Inappropriate behaviour from clients during work-related social events where alcohol is available. |
| 12 HIGH | Introduce client behaviour expectations | Sales Director | 6 MODERATE |
Customer-facing employees9 MODERATE
- Risk
- Employees may experience inappropriate comments or behaviour from customers at the counter or by phone.
- Existing controls
- Harassment policy, Customer behaviour notice
- Further action
- Make clear employees can end an interaction and how to report it
- Owner
- Operations Manager
- Residual risk
- 4 LOW
Client entertainment12 HIGH
- Risk
- Inappropriate behaviour from clients during work-related social events where alcohol is available.
- Existing controls
- Harassment policy, Manager reporting route
- Further action
- Introduce client behaviour expectations
- Owner
- Sales Director
- Residual risk
- 6 MODERATE
Everything around them
The tools that keep it all moving.
Policy Bank
Every policy in one place with its status, owner, versions and history.
Handbook Register
Enter company details once, such as your HR contact or holiday year, and see every policy that uses them.
Policy templates
Start any missing policy from a PolicyPilot template, then make it your own.
Approvals
Share drafts with reviewers and approve changes when you're ready. Nothing publishes by itself.
Employee Updates
Combine several changes into one update, so a 40-policy handbook doesn't mean 40 emails.
Must Read
Decide which policies employees need to read before anything else.
Acknowledgements
See who has acknowledged each version and what's still outstanding.
Health indicators
See what needs attention across your handbook, from missing details to policies due for review.
Review reminders
Policies and risk assessments carry review dates, and PolicyPilot reminds you when they're due.
Audit history
A clear record of what you've reviewed, approved, published and communicated, and when.
See what needs attention, and decide what happens next.
PolicyPilot brings your handbook, legislative monitoring and harassment risk assessments into one controlled process.