HR compliance and policy management
Keeping on top of employment policies and compliance shouldn't take over your day.
Bring your handbook, policy reviews, legislative changes and workplace risk assessments into one controlled process. PolicyPilot shows you what needs attention, guides you through what to do next and keeps a clear record of what you've reviewed, approved and communicated.
PolicyPilot handles the administration. You stay in control of the decisions.
Needs your attention
ExampleCompany details to complete
4 details used by your policies
Policies ready to approve
12 policies · approve together
Legislative recommendation
Sickness Absence Policy
Harassment risk assessment
Client entertainment · 1 action due
Risk assessment review due
Field sales team · in 3 weeks
40
policies
38
published
5
Must Read
01
Manage, review, approve, publish and communicate your policies.
See how PolicyPilot manages your handbook02
See legislative developments that may affect your policies and decide what needs attention.
See how legislative monitoring works03
Work through workplace harassment risks, controls and actions without starting from a blank page.
Explore harassment risk assessmentsHow it works
Policies, reviews, risk assessments, legislative changes and employee communications can easily end up spread across documents, spreadsheets and reminders. PolicyPilot brings that work into one controlled process.
Getting started
Upload your handbook and PolicyPilot separates it into individual policies for you to review, highlighting anything that needs your attention. The original file is kept and nothing publishes automatically.
Your existing handbook does not need to be rebuilt from scratch.
Preview policy templates and select several at once. Each one copies into your Policy Bank as a draft for you to review and personalise.
Add a single Word or PDF policy, or paste the wording.
Write or paste content into the PolicyPilot editor.
Mix and match: use templates for policies you don't have and keep your own wording elsewhere. A guided setup saves as you go, and nothing reaches employees until you invite them.
Handbook Register
PolicyPilot identifies the company details your policies actually use, such as your HR contact, sickness reporting arrangements or holiday year. Change something once and PolicyPilot shows you where it's used.
PolicyPilot automates the administration. You stay in control of the decisions.
Handbook Register
ExampleHR contact
Priya Shah, HR Manager
Sickness reporting
Call your line manager by 9am
Grievance contact
Head of People
Holiday year
Not yet entered
"HR contact" is used in 9 policies. Change it once here.
Legislative monitoring
At least every 90 days, PolicyPilot reviews the policies in its legislative monitoring scope against official sources. Where something relevant is found, you can see:
PolicyPilot identifies what may need attention. You decide what action to take.
See how legislative monitoring worksHandbook Legislative Health
Example92%
Action required Sickness Absence Policy
A confirmed change to statutory sick pay takes effect on a set date. Consider reviewing your waiting-days wording.
Source: GOV.UK
A recommendation for you to review. Not a guarantee of legal compliance.
Harassment risk assessments
Employers need to consider where employees could be exposed to sexual harassment, including inappropriate behaviour from customers, clients and other third parties. Knowing where to start can be the difficult bit.
Answer straightforward questions about how your people work and PolicyPilot creates a suggested risk assessment for you to review.
PolicyPilot suggests the risks. You review them, make any changes and decide what happens next.
1Answer
Customers, travel, lone working, events, third parties and existing controls.
2Identify
Structured risk rules use your answers to determine which risks and control considerations may apply.
3Review
Change the wording, scores or controls, add anything we've missed and decide what applies to your organisation.
4Manage
Allocate actions, publish relevant information and set the next review date.
Harassment risk assessment
Example| Activity | Risk | Existing controls | Initial risk | Further action | Owner | Residual risk |
|---|---|---|---|---|---|---|
| Client entertainment | Inappropriate behaviour from clients during work-related social events where alcohol is available. |
| 12 HIGH | Introduce client behaviour expectations | Sales Director | 6 MODERATE |
Built from your answers
PolicyPilot doesn't simply give every business the same assessment. Your answers determine which risks are suggested.
If your employees visit customers, work alone, travel overnight or attend client events, PolicyPilot considers those working arrangements when building your assessment. For every suggested risk, you can see why it has been included.
Explore Risk AssessmentsIf your employees…
Visit customers
Lone working at customer premises
If your employees…
Travel overnight
Business travel and overnight stays
If your employees…
Attend client events
Client entertainment involving alcohol
If your employees…
Serve the public
Customer-facing employees
Template updates
You see what's changed before deciding whether to update your policy. Updating creates a new draft, and the published policy stays live until you approve and publish the replacement.
Template update · Flexible Working Policy
ExampleYour version
Requests can be made after 26 weeks…
New template
Requests can be made from the first day…
Employee communication
Combine several handbook changes into one Employee Update. You decide which changes employees need to know about and which policies require acknowledgement.
Employee Update
ExampleYour handbook has been updated
One email · 3 changes
Must Read
ExampleEach employee with anything outstanding gets one Monday reminder covering it all.
Who it's for
You don't need a large HR team to use PolicyPilot. Whether you're a business owner, manager, HR professional or adviser, PolicyPilot helps organise the administration and shows you what needs attention.
For you
Owners, managers, office and operations managers, HR professionals and HR consultants. PolicyPilot handles the repetitive work at every stage, and you make the decisions.
For employees
Employees don't need to know where the latest PDF was saved.
Bring your handbook, legislative reviews, employee communication and workplace risk assessments into one place.
PolicyPilot shows you what needs attention and helps you work through what happens next.
Already using PolicyPilot? Log in · Employee sign in